Virtual data rooms became widely used quite promptly. They make the process of sharing of documents easy and rapid. Moreover, this VDR offers the opportunity to work out better communication within partners and investors and improve the teamwork in the corporation. Data rooms are a protected and organized place where corporations can handle multiple projects at the same time. But while most of the users see only obvious instruments, virtual meeting rooms intralinks data room have much more to give. There are several unusual instruments that digital data rooms providers give their users. Using them companiescan develop their processes even more. So let’s take a look at these tools.
Email is a basic app pre-installed on any device. So it is quite simple to reach the inbox or send an electronic letter. That’s why we use this tool pretty much every day. Considering that, it’s only logical for data room providers to offer the “Email In” feature that lets uploading files to the electronic data room directly from the email. This instrument helps saving time and eliminates all the hassle from the upload process.
Moreover, this tool eases the process of the interaction with a virtual repository for those who are quite bad in technologies. Being able to utilize the already familiar application they won’t decrease the speed of the workflow of the whole firm. Uploading files using this tool all members of the corporation will be able to contribute to the flow of the information.
One of the most valuable advantages virtual data rooms have is an impressive safety. And the most important part is that users can be in control of the level of protection of their uploaded data. But it is also not bad to have an opportunity to check if everything is set up accurately. The “View As” tool allows entering the data room as if you are some other employee or group of users with a certain amount of access. It helps to ensure that others will see more than they need to see and avoid unpleasant situations related to the data leak.
Q&A on Data Room
Thisfeatureis great for advancing the teamwork. It will help solving questions during the business process and making sure all parties are happy with how the process is going. The Q&A feature absolutely should be used for M&A and other deals that include many discussions on different topics. With this tool, parties can be sure they all are on the same page and not missing something.
Even though plenty of deal rooms providers see watermarks as one of their biggest tools, this feature regularly are left out. It is quite a misstep to not to use this feature. With a watermark, users can protect their data from leakage and illegal use. If there is any feature in a data room – you should at least test it. Providers give a vast number of instruments to satisfy the needs of every team. So every user can pretty much establish their own unique online repository, using a different set offeaturesand profit from using digital data room as much as possible.